In the dialog box that pops up, specify some attributes.On the Insert tab, in the Text group, click Quick Parts > Save Selection to Quick Part Gallery….Select the content that you want to store.When your new piece of content is ready, here's what you do to add it to the Quick Part Gallery: Technically, it does not matter where you create a new building block - the steps are the same for emails, appointments, contacts and tasks. To begin with, type the desired text, format it the way you want, and include graphics if needed. The Quick Parts feature works the same way in all versions of Outlook for Office 365, Outlook 2021, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook 2007. These snippets of predefined content are not limited to text only - they can include images, tables, graphics, and formatting. Quick Parts were introduced in Outlook 2007 as a more versatile replacement for AutoText from previous versions. Microsoft defines this feature as building blocks. If you'd like to see the file, you can check it out here.Outlook Quick Parts is a gallery of reusable pieces of content that you can quickly insert into your email messages as well as appointments, meeting requests, contacts, and tasks. So far, it has defaulted this over to a regular Word doc instead of a template, but it has kept the functionality of the Quick Parts. When they're done for the day, the first day, they MUST choose File > Save As. Once opened, they can then make changes to the document and use the Quick Parts to build it up as they go. I told them to be sure to use the program and not the online application. I have been able to successfully upload the template into our LMS, have students download it and save it onto a thumb drive or their desktop (had to ask them to bring in their own laptops if they had them), and then open the file in Word. When that window comes up, I make sure that this particular Quick Part is saved in this particular document-so it always goes with it. Then, I select my Quick Part from the list, and click on the "Edit Properties." button on the bottom left. Then, I go to the Building Blocks Organizer. That is precisely what I was trying to do.įirst, I create my document with my Quick Parts on my native machine. If better specs are needed, let me know, and when I'm back on that machine, I can provide them (along with screenshots).Īfter much searching and consternation, I found a working solution! This method allows me to send the file to any user on any machine that runs a full version of Word (sadly, not the Chromebook or iPad or Mac versions), and they can use it, save it with a new name to keep their changes, and keep working with it. Oh, also, I'm running Word 2016 on a Win10 machine. Thanks so much for any help you can give! As a matter of fact, at the moment, I'm relegated to an iPad, which doesn't let you use Quick Parts at all, which is a whole OTHER issue since my students all have iPads.Īnyway, my question is this: is there a way, when I save my original document, to also save the custom Quick Parts so that they will be available to anyone who opens the document to use? I feel like there has to be a way, and further, that it's likely some incredibly obvious thing I'm totally missing! Because she didn't also have those custom-made Quick Parts on her machine, she got nothing when she tried to use the Content Controls there was no drop down menu of choices to find the building blocks.īTW, I'd love to include screenshots, but I'm on a different machine right now, so I don't have the document with me here. I saved it and sent it to a co-worker, but when she opened it on her machine, it wouldn't work. I was so thrilled when it came out looking great in my sample! Basically, if they click the drop down in the Content Control, they can choose whether they're putting in dialog or stage directions or informational text, and the block of formatted text will pop up with instructions that they can then replace with their own text. I made custom Quick Parts that contain Content Controls with proper formatting, etc. I've created a document for students that uses building blocks to help them properly format a script we're writing in class. I consider myself a high-intermediate to advanced user of Word, but I've run up against a brick wall.
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